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AI Agents · Intake Agent

Reply to Every Inquiry in Minutes, Not Days

An agent that reads what a customer actually needs and drafts a ready-to-send, accurate quote, before your team even opens the email.

The problem

The businesses that win aren't always the cheapest, they're the ones that respond first with something specific and accurate. Most SMEs lose that race not because they don't want to respond fast, but because someone has to read the inquiry, understand what's actually being asked, check pricing rules, and write it up, and that takes time nobody has on a busy day. Every hour that inquiry sits in an inbox is an hour a competitor might get there first.

How it works

From input to a controlled action.

The system handles the repeatable path. Your team keeps the uncertain cases.

  1. 01

    An inquiry comes in

    Email, web form, or chat message, in whatever unstructured form the customer actually writes it.

  2. 02

    The agent extracts the requirements

    It reads the real ask out of messy, natural language, no rigid form fields required from the customer.

  3. 03

    It checks your rules

    Requirements are matched against your pricing and service catalog automatically.

  4. 04

    A quote gets drafted

    A ready-to-send response is prepared, specific to what was actually asked.

  5. 05

    Your team approves and sends

    Every price stays under human control, the agent drafts, your team decides.

What you get

Built around the operational result.

  • 01

    Understands messy, unstructured inquiries, no rigid form required from the customer

  • 02

    Applies your actual pricing and service rules, not generic estimates

  • 03

    Produces a ready-to-send draft, your team reviews and approves, not writes from zero

  • 04

    Cuts response time from hours or days down to minutes

Continue exploring

Other agent patterns.

Ready to never lose a lead to slow response time again?

Book an intro call

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